Dramatify’s Quick Start Guide

Dramatify’s Quick Start Guide

We all love to get things done quickly. Here is Dramatify’s Quick Start Guide to get you fast off the starting blocks!

Remember, most users think Dramatify is a very easy app to use, but any new app can look a bit overwhelming at start. Just take it step by step!

Step 1: Register an account

Step 1:  Register an account

Go to app.dramatify.com/signup to create your basic personal profile.

Sign upp to Dramatify

The information you add about yourself will be visible to your team so they can contact you, so make sure the information is correct!

Activate your account

You will now get an email to activate your account. This is to make sure we have your correct email address. Please click the indicated button in the email to activate your account.

No activation email?

If you can’t find your activation email, please look in your spam folder. In order to keep important information from your team to be sent to your spam folder, please follow the instructions to whitelist our email address.

Step 2: Start a production by registering a production company

Step 2: Start a production by registering a production company

After you have registered in Step 1 above, you will be presented with a short walk-through of Dramatify’s features, ending up on the welcome page. From there, you can start a production in two ways:

  1. Click on the “Start a new production” button on the welcome page
  2. Click on the big blue “Productions” button to the right and select “Start new production”

Dramatify's welcome page

Registering a production company

Before starting setting up your production, you need to register your production company.

Click on the blue button in the middle of the page marked Register a new production company. 

(If you are a student, teacher or principal at a TV, film or VR education, please read about our educational accounts.)

Register a production company, part 1

When filling out the form, please note that the information will be visible to the team members that you add.

A tip! The logo/artwork of your production company is used for watermarking printed or pdf:ed drama screenplays, Therefore it’s important that you add it, or else the screenplays will not be marked.

Register a new production company

Step 3: Start a new production

Start a new production

After register the production company, you are all set to start a new production.

A few things to note:

  1. The 14-day discount code – Dramatify is free for the first user. If you are two or more people that want to try out Dramatify together, just invoke your discount code and you’ll get 14 days free to try it out!
  2. Select Production Company – you can be a representative of several production companies at the same time.
Episodes or not

If you are doing a series, just select that your production have episodes. But it’s also a useful function if you do a feature film or short and want to storyboard certain sequences or make trailers and promos.

If you are making commercials or corporate film, you can have one production account per client and just add new TVCs, webisodes and promos as you go along.

Teams

You can work with three main teams – Red, Green and Purple – plus a second unit and a third unit. You can add new teams at any time during your production. If you use episodes, you can tie an episode to a certain team or teams.

Start a new production

At the bottom of the “start new production” page, there is a text box where you can describe your production. It will be displayed at the Production page which is one of the pages your team is going to see the most, so make sure it is communicative and inviting.

Editing Production settings

You can change the production settings at any time. On the Production page, click on the icon to the right if you want to change the production settings, general production information or the logo on the production company account.

Edit production

Step 4: Spruce up your profile

Step 4: Spruce up your profile

When you start adding team members to your Dramatify production, they will be able to see your profile and learn more about you.

Go to Profile in the top menu, click on the edit menu in the toolbar and then on Edit.

Access profile

Access edit profile

In the profile you can add everything from a bio, links to social media and IMDB accounts as well as contact information and professional certificates. The information in form fields that have green borders, are visible to all team members, the information in fields with orange borders are only accessible to Admins.

Why make your team members complete their profiles

Get your team members to complete their profiles and you will have a lot of important information, from which professional certificates they hold, to contact information and in-case-of-emergency information. For team members, complete profiles mean that they can recognise each other on set and easier get to know each other.

Step 5: Start adding a few key team members

Step 5: Start adding team members

To start adding  team members to your production, click People in the right hand menu.

Then click on the Edit menu and select “Add production member”.

Add production member

Search and see if your team member already have a Dramatify account. If not, add them according to the instructions.

To learn more about adding team members and how you both can add them directly and let them set up their profiles themselves, or how you can set up their basic profile and contact information and invite them later, watch the video on team lists and personal profiles.

You can also learn more about the different roles and permissions in Dramatify.

Step 6: Start collaborating with messages & newsfeed

Step 6: Start collaborating with messages & newsfeed

At the top of the page you have Messages.

Dramatify messages and newsfeed

Click on the + icon to start messaging your team members. Each team member will get a notification to their email when they get a new message.

Add message

Why using Dramatify messages instead of regular email?
  • all production messages in one place
  • all the team can message each other without having to spread around email addresses
  • all team members that are in the team list, are included in team messages – no one is forgotten!
  • easy to message a team member, a department, just department heads or everybody
  • keep a clear track of message threads
  • all messages are forwarded to each addressee’s email inbox

The message icon at the top of the page will display a red number as soon as you have a new message!

Step 7: Share any general documents

Step 7: Share any general documents

If you have any general documents and files you want to share with your team, just click on the Document menu to the left. and then on the Add icon to the right. Remember that standard production documents like screenplays and call sheets are added naively to Dramatify, not as pdfs or word documents.
Only Admins can upload and delete documents.

Document sharing in Dramatify

Step 8: Adding episodes (if you use them!)

Step 8: Adding episodes (if you use them!)

If you added episodes to your production settings (Step 3 above), you’ll see Episodes in the right hand menu. On the Episode page, click on the + icon in the toolbar to add a new episode.
Only Admins can see and work with the Episode section.

Add episodes

Add the requested information in the form. You can tie one or more teams to the episode if you want.

Step 9: Add a script or screenplay

Step 9: Add a script or screenplay

Adding scripts for single script productions

In Dramatify you can add either a drama screenplay, an AV script or a script for multi-camera live/studio productions. Click on Productions to select your production, then on Scripts. The page will be blank since you haven’t added a script yet. Just click on the blue button with “Add script to production”

Add a script, pt 1

Select which kind of script you want to add. A drama script that you can either write in Dramatify, or import from a .fdx file, or an AV script which is a script format for everything else. Note that Dramatify supports scripts in languages written both from left to right, and from right to left.

Select script format

Learn more and watch a video about working with drama screenplays or AV scripts.

Adding scripts to episodes

For episodes, it’s easier to add a script to the episode. Go to Episodes and click on the episode you want to add a script to. On the episode page, click on “Create script for episode” to add a script!

Add script to episode

Script permissions

All team members can see and read scripts, but only Admins can edit them.

Learn more about Automatic watermarking, tracking and other screenplay features

or learn more about AV scripts

Step 10: Adding and managing characters

Step 10: Adding and managing characters

If you have imported a drama screenplay, most of your characters will have been imported as well. Check for any screenwriter spelling errors so you don’t have two or more of the same character.

Characters will all be marked as “Supporting Characters” by default. Click on the character name, and then on the character page on the Edit menu icon and select Edit edit icon to the right of the character name to change the character type, or any other character information. You can for example add a picture and description!

Edit character

Adding characters manually

If you write from scratch, you can either add them during breakdown (see step 13 below), or by clicking on the Edit menu in the toolbar. In the image below you see that there are two choices:

  • Add character – select this if the character should have a cast member attached to it.
  • Add atmosphere – atmosphere is extras who fill out a scene; café visitors or a crowd. The cast is handled by the extras/atmosphere manager and can not be invited to Dramatify. Atmosphere characters are handled as a group.

Connecting character with cast

There are two ways of connecting a character with a cast member:

  1. The best way: If you want to add the cast member to the team list, set up their Dramatify profile for them and/or inviting them to Dramatify at a later time, add the cast member under People like you would do with any team member (see Step 5 above). Then go to Characters and click on the character the cast member should be playing. At the bottom of the page, find the cast member in the dropdown and click save.
  2. The easiest way: Click on the character you want to connect with a cast member to, go to the bottom of the character page and send the cast member an invitation.

Character permissions

Only Admins, and team members belonging to props, wardrobe, hair & makeup departments can see and work with characters.

 More on Working with Characters »

Step 11: Adding and editing sets

Step 11: Adding and editing sets

The difference between a set and a location, is that the set is the place where a scene plays out that may or may not need to be designed and built, whereas the location is the actual physical location with a GPS location where the shoot is taking place.

Check through imported sets

If you have imported a drama screenplay and checked “Import sets”, you will see all your sets when you click the Sets menu tab. It’s a good idea to read through them and edit or delete if necessary. The screenwriter may not have been consistent and meant the same set with “Charlie’s kitchen”, “Kitchen in Charlie’s apartment” and “Charlie’s apartment/kitchen” ending up with three sets instead of one.

Add sets

On the Set page you can add sets by going to the Edit menu and click “Add set” as seen below. The most convenient way however, is to add new sets while you do the script breakdown.

Sets permissions

Only Admins, and team members belonging to props and set construction can see and work with sets.

Learn more and watch the video on Sets » 

Step 12: Adding locations

Step 12: Adding locations

Sets need to be connected with the physical shooting locations at some point during the pre-production. You can also add locations for Unit Base and Medical Emergency Location. To add locations, click the Location menu, then on the Edit menu icon, select “Add location”.

When you add a correct address to your locations, all locations will automatically get map links in the call sheet for easy navigation for your team. A correct address to your shooting location also automatically gives you updated weather in your call sheet on the day of shooting.

Location permissions

Only Admins can see and work with locations.

TIP! It’s good practise to test the links before publishing your call sheets. Some parts of the world have have less developed map support than others. If you get an incorrect map address, try adding GPS coordinates instead of an address.

More on Working with Sets and Working with Locations »

Step 13: Breakdown

 Step 13: Breakdown

After you have a script, you can start with the script breakdown, where you add all details you need to a scene to prepare it for budgeting, scheduling and further work.

Click on Scenes in the right hand menu, and then Breakdown in the toolbar.
The breakdown is only accessible to team members that have Admin permissions.

Scene toolbar

The breakdown is pretty much standard (but better looking!) and familiar if you have used a breakdown tool before.

Breakdown permissions

Only Admins can see and work with the breakdown.

Learn more and watch the video tutoral about breakdowns 

The scene items list

To keep track of all the scene items you add, use the Scene items list next to the breakdown in the orange toolbar to manage them. Here you can view, edit, add, delete scene items as well as add scene item options. You can also sort and filter them in various useful ways!

Learn more and watch the video tutorial about scene items

Scenes – The scene list

When you are finished with the breakdown, you have a complete scene list under Scenes in the toolbar, with the correct scene colours that indicates INT and EXT as well as time of day. You can sort and filter the scenes in various ways, as well as print the scene list with smart selection of the information you want to display.

Learn more and watch the video tutorial about the scene list

The breakdown report

Everything you put into the breakdown can be viewed, sorted and printed at Reports in the orange toolbar.
The breakdown is only visible and accessible to team members that have Admin permissions.

Step 14: Scheduling and planning

Step 14: Scheduling and planning

To start scheduling, click on Planning in the right hand side menu. The page will be almost blank because you haven’t added anything yet. Below is a view of the production overview on a production under way:

Production overview

For short productions

If you do a short production like a commercial or daily talk show, you do not need to use our scheduling feature. You can add scenes straight into the call sheet by clicking on the “Add a new production day” below.

Add new production day

For longer productions

For longer productions, the scheduling necessary! Click on Scheduling in the toolbar. You can import scheduling from Movie Magic Scheduling by clicking Import in the toolbar. Please be aware that this is a somewhat experimental feature as the success rate depends on the version of MMS and how you made your schedule. You also miss a lot of Dramatify’s features since items are not linked together.

The scheduling

All available scenes are seen in the left hand column in the scheduling grid. When the column is empty, you have scheduled all scenes. There is nothing you can miss. Scenes that are not broken down properly will have a striped background as a warning. Click on “Filter scenes” to just view scenes with certain characteristics.

To schedule scenes, just drag them from the left hand scene column onto the correct production day. You have one production column per production day and team.

You can add flags for easier planning and reminders and banners with or without times. You can also split scenes as many times as you like. Dramatify automatically calculates working hours and filmed content each day at the end of each column.

Scheduling grid

 

 

 

 

 

 

 

 

 

 

 

 

 

The traditional stripboard

You’ll find the traditional stripboard by going to Scenes in the right hand menu and then clicking on “Stripboard” in the toolbar. It can be sorted, filtered and printed in various ways. The stripboard is visible to all team members.

Learn more about the stripboard

The production calendar

When you are ready to set dates to production days, click on Calendar in the tool bar. If you need to change dates, just drag a production day to a new date. (On tablets and phones you need to click first).

The production calendar

The Day out of Day report

The last link in the toolbar contains the Day out of Day report for the cast. Since Dramatify is browser-based, you can open the DOOD in a new tab and use it together with the scheduling to optimise cast expenditure.

Planning permissions

Only Admins can see and work with all functions under Planning.

The scheduling and planning feature is by necessity quite complex,
so please take time to watch the short video tutorial along with written manual.

Step 15: Create call sheets for your production

Step 15: Create call sheets

You can pre-produce all your call sheets and then add last-minute information and publish closer to the shoot. You can update call sheets on the fly and use Messages to send a message to your team with an update notification.

To start creating call sheets, click on Planning. If you already have used the Scheduling feature, you will see the Days overview filled with the production days you have added in the scheduling.

Create call sheet pt 1

If you haven’t used the scheduling feature, just click on the Edit menu and select “Add a new production day”. 

Add new production day

In the production day overview, click on the production day and team you want to create a call sheet for.

If you used the scheduling, all the scenes and banners are already in place and you only need to fill in the rest of the information one headline at a time. If you do a short production, just add the scenes you want directly to the call sheet.

For the call sheet to be visible to everybody in your team, you need to publish it. Just click on the publish link in the orange field to make the call sheet visible to everybody in your team.

We also recommend that you use the newsfeed to send a message to your team that the call sheet has been published and the most important details they need to know.

Call sheets permissions

Only Admins can see and work with all functions under Planning, including creating and editing call sheets. All team members can read call sheets in the Call sheet menu tab.

More about Creating Call sheets »

 

Top image by Eric Schmuttenmaer / Flickr (CC BY SA)

 

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