Get your production schedule in your calendar!

How to subscribe to the production calendar

Get your production schedule in your calendar!

Get your Dramatify production schedules in your – and your team members’ – regular calendar apps, regardless if it is Outlook, Google Calendar or a calendar app on your phone. Here is how!

How to subscribe to production schedules and call sheets

If you want to see the production events and call sheet notifications that concerns you in your digital calendar, here is how!

Note! Events may not pop up in your calendar immediately after being added to Dramatify. The time delay depends on your calendar provider.

Quick links:

Get your iCal link from Dramatify
Import to Outlook
Import to Google calendar
Import to Apple calendar
Import to other calendar applications

1) Get your iCal link from Dramatify

Log in to Dramatify and click on your name in the top navigation and select Profile / Settings.

Then click on Settings in the orange toolbar.

First, select your time zone. Then, click Create calendar link.

Click to copy the link to paste into your calendar application as follows below.

2) Importing your calendar into Outlook

Now paste the link you copied in step 1 into Outlook. Follow this guide, starting in the section “Add internet calendars”.

3) Importing your calendar into Google Calendar

Paste the link you copied in step 1 into Google Calendar by follow this guide starting in the section “Use a link to add a public calendar”.

4) Importing your calendar into Apple Calendar

Paste the link you copied in step 1 into Apple Calendar by follow this guide for Mac and this one for iPhone.

5) Importing your calendar into other calendar apps

Google how to subscribe to calendar with a url link + the name of your calendar. Follow the instructions and paste the link you copied in step 1 into the calendar application at the indicated step.

For managers: What gets published in personal calendars and how to manage it

Team members can subscribe to their personal cross-production calendar feed that fetches production events that they have been added to.

Note! Events do not pop up in your team members’ calendars immediately after being added to Dramatify. The time delay depend on the individual team member’s calendar provider.

What is published?

The personal calendar feed includes events scheduled either in the day planner/day list or in call sheets.

Note that ONLY events in PUBLISHED day lists and call sheets are included in the personal calendar feeds. If you have not yet published a day list and/or call sheet for a specific day or team, nothing will show up.

How do I see what is published?

You can see which call sheets are published at a glance in the production calendar if they have a solid colour background. A striped background mean that they are unpublished and will only be visible to team members with full access to the planning section.

Published day plans events have an icon, shown below, to the right of the link.

For whom is it visible?

For an event to show up in a team member’s feed they must be included:

as a named individual who is scheduled
as a member of a department that is scheduled
as a member of a team*, crew or cast who is included in a call sheet
if ‘everyone’ is included

* A team in this aspect mean that they belong to the team for a published call sheet, indicated by the chosen colour. Belonging to a team is a requirement for crew to show up on a call sheet. The production can set in the Planning settings if only booked crew members of a team should be added to the call sheet or if ALL members of a team should be added to the call sheet.

Can I shut off the calendar feed functionality for my production?

Yes, certainly!

You need to have full access to the Planning section.
Click on Planning and then on Settings in the orange toolbar.

Click the Scheduling & Call sheets section to open it and scroll down to the last post, Call sheets and events as iCal.
Turn off either the included call sheet events or day planner events, or both, by clicking the green ON switch to OFF.