Working with segment, scene and production times

in AV scripts, Live & Studio scripts, Breakdown, Scheduling & Call sheets.
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Working with segment, scene and production times

In Dramatify, you can efficiently add estimated time for both a finished scene or segment, as well as the estimated production time. Combined with banners and working hours, this allows you to quickly create a production schedule for any type of production, fiction or non-fiction.

Where?

You find production times in AV scripts, Live & Studio scripts, Breakdown, Scheduling and Call sheets.

 

Adding estimated times to your script

In both drama screenplays and AV scripts you can add estimated times. This is what the abbreviations stand for:

Production abbreviations

ST Segment Time, i.e. how long you estimate the finished scene or segment should be

RT Running Time, i.e. segment time added together.
If scene 1 and 2 is one minute each and scene 3 is 30 seconds, the Running Time of the program at the end of scene 3 is 2 minutes 30 seconds. This is very useful when you have a certain length of the finished product you are aiming for.

PT Production Time, i.e. how long you estimate the scene or segment will take to produce.

TPT / Tot Total Production Time, i.e. all production time added together
If scene 1 and 2 take two hours each to produce and scene 3 takes 30 minutes to produce, the Total Production Time at the end of scene 3 is 4 hours 30 minutes. TPT / Tot helps you see if the production time you have to your disposal corresponds with the total production time you have estimated.

You add Segment Time and Production time to the scenes in your script by editing each scene. Dramatify automatically calculates Running Time and Total Production Time.

Setting Working Hours

If you want to easily create a production schedule in your call sheet, the start time is dependent on the working hours you set. There are two ways of setting working hours:

1) Setting Standard Working Hours
By clicking on Planning and then Working Hours, you can set the working hours for the entire production and do not have to add them to each and every call sheet.

2) Adding working hours to individual call sheets
You can add working hours to each call sheet, either if you don’t want to use the Standard Working Hours feature described above, or if an individual day or team demands different working hours.

Creating a fully fledged production schedule in the call sheet

By adding scenes and banners to the Sets & Scenes section when you create a call sheet, you can build a complete production schedule, taking into account everything that happens during the day. The schedule starts at the start of the working hours you have set.

By using the navigation handle (the cross like icon at the far left of the banner bar), you can simply drag and drop banners and scenes to create the right order.

Updating your production schedule

You can update your call sheet, both before and after publishing to your team. If you have produced faster than estimated or are running late, and need to rearrange the rest of the day, simply click on Planning, find the correct call sheet in the list and open it.

Updating your production schedule is then simply a matter of rearranging the scenes and banners in the order you want. The update is immediate. AND! Do take a minute to A) write a note in the Unit Notes at the top of the call sheet to point out the changes, and B) send a message to your team that the call sheet have been updated using the Inbox.

Troubleshooting

If your production schedule looks strange, or doesn’t seem to work out, here are a few common mistakes:

  1. You have not set working hours, thus Dramatify don’t know where to start.
  2. You have not set production time on scenes. This will be apparent if only banners add production time.
  3. You have mistakenly set minutes and seconds (MM:SS, e.g 01:00) to scene/segment production time instead of hours and minutes (HH:MM:SS, e.g. 01:00:00).

 

NOTE! Set permissions Only users with Production Admin permission will be able to access the Admin mode in Call sheets and create and edit Call sheets. Learn how in the  article.

Top image by Wicked Sushi / Flickr (CC BY ND).

 

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