Working with segment, scene and production times
In Dramatify, you can efficiently add estimated time for both a finished scene or segment, as well as the estimated production time. Combined with banners and working hours, this allows you to quickly create a production schedule for any type of production, fiction or non-fiction.
Adding estimated times to your script
ST Segment Time, i.e. how long you estimate the finished scene or segment should be
RT Running Time, i.e. segment time added together.
If scene 1 and 2 is one minute each and scene 3 is 30 seconds, the Running Time of the program at the end of scene 3 is 2 minutes 30 seconds. This is very useful when you have a certain length of the finished product you are aiming for.
PT Production Time, i.e. how long you estimate the scene or segment will take to produce.
TPT / Tot Total Production Time, i.e. all production time added together
If scene 1 and 2 take two hours each to produce and scene 3 takes 30 minutes to produce, the Total Production Time at the end of scene 3 is 4 hours 30 minutes. TPT / Tot helps you see if the production time you have to your disposal corresponds with the total production time you have estimated.
You add Segment Time and Production time to the scenes in your script by editing each scene. Dramatify automatically calculates Running Time and Total Production Time.
Setting Working Hours
If you want to easily create a production schedule in your call sheet, the start time is dependent on the working hours you set. There are two ways of setting working hours:
1) Setting Standard Working Hours
By clicking on Planning and then Working Hours, you can set the working hours for the entire production and do not have to add them to each and every call sheet.
2) Adding working hours to individual call sheets
You can add working hours to each call sheet, either if you don’t want to use the Standard Working Hours feature described above, or if an individual day or team demands different working hours.
Creating a fully fledged production schedule in the call sheet
By adding scenes and banners to the Sets & Scenes section when you create a call sheet, you can build a complete production schedule, taking into account everything that happens during the day. The schedule starts at the start of the working hours you have set.
By using the navigation handle (the cross like icon at the far left of the banner bar), you can simply drag and drop banners and scenes to create the right order.
You have to monitor the end time yourself. The easiest way of doing that, is adding a banner called “Wrap” or “End working day”, and set the length of the banner to 00:00, then making sure it’s the last item in the Sets & Scenes list. The banner will then pick up the time where the previous banner or scene finished, and giving you the correct length of the working day. You can then adjust or add any other scenes or banners to correctly plan the day.
Running time adds upp the time of all previous scenes and segments, regardless if it is in the script or in the call sheet. In the script, just look at the running time for the last scene. In the call sheet, look at the last scene to see an estimation how much finished material you have produced during the day (green markings below).
To find out the estimated total production time, look at the last entry in your call sheet (in purple below). Note that the total production time calculated in the call sheet includes both the production time of the scenes, as well as any banner event like unit calls, breaks, transports etc.
Updating your production schedule
You can update your call sheet, both before and after publishing to your team. If you have produced faster than estimated or are running late, and need to rearrange the rest of the day, simply click on the orange Admin icon, find the correct call sheet in the list and open it.
Updating your production schedule is then simply a matter of rearranging the scenes and banners in the order you want. The update is immediate. AND! Do take a minute to A) write a note in the Unit Notes at the top of the call sheet to point out the changes, and B) send a message to your team that the call sheet have been updated using the Inbox.
If your production schedule looks strange, or doesn’t seem to work out, here are a few common mistakes:
- You have not set working hours, thus Dramatify don’t know where to start.
- You have not set production time on scenes. This will be apparent if only banners add production time.
- You have mistakenly set minutes and seconds (MM:SS, e.g 01:00) to scene/segment production time instead of hours and minutes (HH:MM:SS, e.g. 01:00:00).
NOTE! Set permissions Only users with Production Admin permission will be able to access the Admin mode in Call sheets and create and edit Call sheets. Learn how in the article.
Top image by Wicked Sushi / Flickr (CC BY ND)