Call sheets

Cast scheduling & reports

Cast scheduling & reports

Cast scheduling & reports

Daily cast scheduling, cast DooD and cast reports!
Try it today!

Cast scheduling & reports

Dramatify have great support for daily cast scheduling and reports, with automatic call sheet integration as well as a Day out of day overview. 

Cast scheduling

Dramatify have a comprehensive daily cast scheduling for each production day with call and finish times, transportation details, makeup, F/X makeup, hair, rehearsals and notes. The cast scheduler can schedule both cast that are shooting that day, as well as non-shooting cast that needs to come in for rehearsals or fittings. Each cast member can be scheduled individually, but each scheduling item can also be set for everyone, for instance transport destination, scenes to be rehearsed or call times. That makes cast scheduling a fast task!

Call sheet integration

The cast scheduler feeds directly into the call sheets, and both gives each cast member their personal information as well as transport orders for drivers.

Day out of Day report

Dramatify have a standard Day out of Day report that can also be pulled up in a browser tab along with the production scheduling to optimise cast days.

Cast and character report

Dramatify have a detailed cast report with all days worked, pages, period, scenes, sets, locations and unit bases. The report can be easily formatted with a few clicks to show exactly what you want.

Cast time sheets and plate count

If you want to record cast working hours and meal cost, please learn more at Time Sheets and Food Management.

HIGHLIGHTS!

Smart scheduler for both shooting and non-shooting cast

The cast schedule is automatically reflected in Call Sheet cast calls

Day out of Day report for cast

Detailed cast & character report

LEARN MORE:

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Top image original by Ashley MacKinnon /Flickr (CC BY).

 

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Call sheets for mobiles, tablets, desktop & print

Call sheets for mobiles, tablets, desktop & print

Call sheets

in your mobile, tablet and computer or for print!
Try it today!

Call sheets in your smartphone, tablet and computer. Or print!

Call sheets that you can create fast, update with a few clicks and avoid killing a lot of innocent trees to make. Interested?

Call sheets are essential to most TV and film productions. But they are also clumsy to distribute and update. Paper. Runners. Waiting…  Dramatify gives your team call sheets to carry in their pockets that can be updated with a click. No waiting. No runners. Just there.

Call sheets available in any mobile, tablet or computer and easily updated are one of the easiest ways to make your production more efficient and increase productivity. Few industries know better than ours that time is money. Especially on location. But of course you can also print the call sheets for handouts as well.

Everything you can expect from a call sheet

Dramatify’s call sheet in the mobile, tablet and computer contains everything you can expect from a call sheet – and more! It works as well for drama productions as productions with an AV script or a multi-camera live & studio script.

What you’ll find in our call sheets:

  • Unit notes
  • Unit call times
  • Shooting call
  • Cast calls with details
  • Locations – Shooting locations, Unit base and Medical Emergency location with interactive driving directions through maps
  • Weather forecast – automatic weather report based on shooting location, updated every 3rd hour, or write a manual forecast
  • Shooting schedule – Which scenes are being filmed together with cast, characters, location and script of the scene
  • Integrated scene scripts – no need to print scene scripts for most of crew and cast
  • Health & Safety notes
  • Crew list
  • Requirements – for all departments. In a digital format, you can write as much as you want. Contact details to department heads are automatically included.
  • Transport orders
  • Radio channels
  • Rehearsals (or other activities)
  • Scene shooting status – admins (such as AD or a script supervisor) can check off scene shooting status that are then automatically displayed in the scene list and added to the daily production report shooting log.

Smart pre-production create almost automatic call sheets

During the pre-production in Dramatify, you create a lot of content and links almost without realising it. When you come to the call sheets it pays off! They are almost all done! Dramatify intelligently serves up the information you need, and you can add the final touches yourself.

Delayed or superfast? Change the schedule with the tip of your finger.

Even the best planned schedules rarely survives the reality of a shoot. You can reschedule the call sheet schedule on the fly with just your phone or tablet by drag and drop the changes you need. Your team is immediately up to date!

Set scene status with a click

Note if a scene is finished or unfinished and needs additional shooting as soon as you’re done shooting it! Use the scene list to get an overview of the status of all scenes. The status is also automatically reported in the Daily Production Report.

Shoot with up to 5 teams simultaneously – each with their own call sheet!

With Dramatify, you can add up to three main teams plus 2nd Unit and a 3rd Unit. Each get their own call sheet!

Choose between two different templates when printing!

If you want to print handouts, you have two different templates to choose between. Click the links to view samples!

HIGHLIGHTS!

Unlimited number of episodes

Add specific teams to episodes

Produce in blocks

Mix script formats

Choose between two different templates when printing!

LEARN MORE:

,

Top image by Bro. Jeffrey Pioquinto, SJ/Flickr (CC BY 2.0).

Ready to for more efficient production management?

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Multiple teams – each with their own call sheet

Multiple teams – each with their own call sheet

Multiple teams

Call sheets and features for multiple teams
Try it today!

Multiply team work – call sheets for several teams, 2nd unit and 3rd unit

Big shoot, multiple teams in multiple countries or multiple shifts? Dramatify helps you out!

Multiple teams is something many teams use, at least a second unit or a third unit. But increasingly we also see production lengths being compressed with two or three teams working in parallell, during different shifts of the day or in different countries or continents.

Up to five teams simultaneously

With Dramatify, you can use up to five teams simultaneously, each with their own call sheet. You can set up your teams at the beginning of pre-production, or add teams as you need during the production.

Team members can belong to several team, or no team at all, in the case of team members that don’t need call sheets. Instead of calling the teams, A, B and C, we followed Danny Boyle and use beautiful colours. Choose between red, purple and green teams along with the gold and bronze of 2nd unit and 3rd unit.

Multiple teams work great with Dramatify’s series functionality too.

 

HIGHLIGHTS!

Up to five teams simultaneously

One call sheet per team

Produce in blocks with different teams

Most features have a team select to easily view information for just one team

LEARN MORE:

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Top image by Shanti Braford / Flickr (CC BY 2.0).

 

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Working with locations

Working with locations

Working with locations

Driving directions, GPS & weather!
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Working with locations

Driving directions, GPS & weather!

Dramatify provides you with three types of locations. With correct addresses, you will also automatically get map links and updated weather forecasts in your call sheets.

NEW! Please read about the new location report below!
Where do I find Locations?

Click on Set & Locations in the sidebar menu, then on Locations in the orange toolbar.

The different location types

If you haven’t read the article on Sets yet, please do that first.

Dramatify’s three types of location

Dramatify offers three types of locations:

  1. Shooting locations
  2. Unit Base
  3. Medical Emergency Locations

Shooting locations are of course the most important since it’s there shooting actually takes place. A shooting location is tied to a unit base, a set and a scene. You can have multiple shooting locations per day. The automatic weather forecast in the call sheet is tied to the shooting locations.

A unit base is common when not using a studio or a soundstage. It is where the team can park, prepare, store equipment, take breaks etc. In many shooting locations it is impossible due to location constraints to get a large enough area for all the team’s needs so a unit base is established in the vicinity.

Medical emergency location might be an obvious need on a shoot with more physical demands like stunt scenes, but just as relevant for minor injuries when a team member need to see a doctor. Adding emergency numbers to the location description might be a good idea, especially with a multi-national team or shooting in foreign locations.

All of these can be displayed in the call sheet and includes automatic links to maps and driving directions. The automatically added 10-day rolling weather forecasts that are automatically updated every third hour, are based off the shooting location.

Since you can use up to five different teams per day, that means that you can shoot with correct locations and weather updates in five different continents if you wish.

STEP 1: Adding a new location

Add a new location

To add a new location, you click on Locations and then on the blue button marked Add Location.

You must add a location name and a location type; shooting location, unit base or medical emergency. It is only shooting locations that are linked to sets.

Unit base

Unit base is the base for all activity when the shooting location do not have enough space or facilities to be a convenient choice as a base for all shooting activity.

Medical emergency location

A medical emergency location is simply  the nearest or preferred medical emergency facility, if something should happen. Here you also can add any production insurance information you want to be readily available.

Adding descriptive text information

Any text you add to the description field will be published both in the location list and in the call sheets. This means you can update this as you go along, first with requirements for locations scouts and set designers, then with todo lists for safety, electricity and other practical concerns.  Later, prior to the shooting day, with updated road conditions, parking instructions and any other location information for the arriving team.

Adding the address

When adding the address, the most important part is being thorough.  If you can find a correct street address, use that.

If you don’t have a street address

Sometimes adding a street address isn’t possible because the place might not have an address, either because the location is in a “white spot” not well covered by address registers and maps, or because there is no address since you are shooting out in the wilderness.

You can solve this by adding an address close by, for example a nearby town or village, in the address field and hit “Find position on map”. When you have found that position, you can use the map controls and click where your shooting location is. You’ll see that you now have GPS coordinates below.

You can also add GPS coordinates if you already have them, by writing or copying them into the fields underneath the map.

Click to save your new location.

Add a new location

STEP 2: Connecting shooting locations with unit bases and medical emergency locations

To connect a shooting location with a unit base and a medical emergency location, just click on the location in the location list and select unit base and medical emergency location for this shooting location, then save.

Add location

STEP 3: Adding status colours to a location

To learn at a glance in the location list, which status a location has, you can add a status colour. As described in STEP 2 above, click in the location in the location list, select the correct status colour, and click save.

STEP 4: Connecting locations with sets

To connect an existing set with a location, go to Sets, click on the set you want to add a location to, and then on the blue edit (pen) icon.

Add location to set

On the edit page, you simply use the dropdown menu underneath Location to select the set’s correct shooting location.

Edit set

STEP 5: The location list report

The location list doubles as a location report with the following information:

  1. Location name
  2. Location status – red, orange, green
  3. Address
  4. GPS location, latitude and longitude
  5. Unit base
  6.  Sets
  7.  Scenes
  8. Location notes

As you see in the image, you can hide any or several of these location information categories to produce the report you like.

By default the location list is sorted alphatetically by location name, but you can also sort it by production day.

Location report

NIFTY TIP: Create placeholder locations during breakdown

Here is a tip which can make pre-producing easier for sets and locations: You do not actually need a selected and confirmed shooting location or unit base, to add them to Dramatify. Instead you can see the adding of locations in stages. If you roughly know what kind of locations you need you can create placeholder locations that you later refine.

  1. If you import a drama screenplay, do NOT import sets, but skip them.
  2. Go to the breakdown by clicking Scenes in the sidebar menu, then Breakdown in the top toolbar.
  3. When you starting the breakdown, cmd-click (Mac) or ctrl-click (Win) on Locations and add Locations as another tab to your web browser.
  4. Look at the scene you are about to breakdown, and decide what kind of type location it needs, say a desert.
  5. Go to your new tab with the Location list, and click on Add location. In this example, we add a desert. Just add the name and if you’d like a description and a status colour.
  6. Click on the browser tab with the breakdown and reload the page.
  7. Now click on “Create new set”. In the popup add your set name, set details and add your newly created location placeholder as your selected location.
  8. Repeat steps 4 – 7 for the rest of the scenes, and you’ll have a complete set list with all the type locations that your location scouts can start working with and adding information to.

Create new set

Using Google Maps for locations

All of your team have access to the scene list. This means that they can check out and research the locations beforehand.

Click the Location link and you see the map of your chosen location.

Add maps to locations

Click on Earth to see the satellite images of the location.

First, click on the pin to bring up a link to Street View images and the click on the Street View image to get to Street View. (Yeah, a bit complicated, not our fault 😉 )

At Street view, hold and drag to swing around in the image and explore the surroundings. Just click if you want to go further on a street. (Here is a video if you need more instructions).

Click on Back to map, to get back to the map and get driving directions from your current location.

Google maps to street view

Scene list, call sheets and breakdown report

 

Scene list

The scene list is ultra-sortable so you and your team can easily find exactly the scenes you are looking for. Click on the Location icon  to see the location information and link.

You can also group scenes by location, which is a great tool!

If you want to print the scene list, just click on the Show/Hide bar and you can format your scene list as you like.

Group by location

Breakdown report

The breakdown report consists of everything you have added to the breakdown and can be sorted on locations to give you all breakdown information on a certain location. 

Breakdown report filter on location

Call sheets

Finally, for most of your team, the call sheet is likely the most important document when it comes to locations.

Under the Location headline, you find all locations with comments. Your team members need just to click the link to get the map and driving directions from their current location in their mobiles.

You can also update with manual driving directions, road conditions and parking directions that are important.

Under the headline Scenes and sets, you’ll find the exact set and location for each scene by clicking on the set icon .

And under Weather, you have a ten day rolling weather forecast for your shooting location
that is automatically updated every third hour.

Weather in the call sheets

NOTE! Set permissions

Only users with Production Admin permission will be able to see theLocations nav tab and add, edit, administrate and delete Locations. Learn how in the Roles and Permissions article.

LEARN MORE: ,

Top image by Bro. Jeffrey Pioquinto, SJ/Flickr (CC BY 2.0).

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Working with segment, scene and production times

Working with segment, scene and production times

Working with segment, scene and production times

in AV scripts, Live & Studio scripts, Breakdown, Scheduling & Call sheets.
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Working with segment, scene and production times

In Dramatify, you can efficiently add estimated time for both a finished scene or segment, as well as the estimated production time. Combined with banners and working hours, this allows you to quickly create a production schedule for any type of production, fiction or non-fiction.

Where?

You find production times in AV scripts, Live & Studio scripts, Breakdown, Scheduling and Call sheets.

 

Adding estimated times to your script

In both drama screenplays and AV scripts you can add estimated times. This is what the abbreviations stand for:

Production abbreviations

ST Segment Time, i.e. how long you estimate the finished scene or segment should be

RT Running Time, i.e. segment time added together.
If scene 1 and 2 is one minute each and scene 3 is 30 seconds, the Running Time of the program at the end of scene 3 is 2 minutes 30 seconds. This is very useful when you have a certain length of the finished product you are aiming for.

PT Production Time, i.e. how long you estimate the scene or segment will take to produce.

TPT / Tot Total Production Time, i.e. all production time added together
If scene 1 and 2 take two hours each to produce and scene 3 takes 30 minutes to produce, the Total Production Time at the end of scene 3 is 4 hours 30 minutes. TPT / Tot helps you see if the production time you have to your disposal corresponds with the total production time you have estimated.

You add Segment Time and Production time to the scenes in your script by editing each scene. Dramatify automatically calculates Running Time and Total Production Time.

Setting Working Hours

If you want to easily create a production schedule in your call sheet, the start time is dependent on the working hours you set. There are two ways of setting working hours:

1) Setting Standard Working Hours
By clicking on Planning and then Working Hours, you can set the working hours for the entire production and do not have to add them to each and every call sheet.

2) Adding working hours to individual call sheets
You can add working hours to each call sheet, either if you don’t want to use the Standard Working Hours feature described above, or if an individual day or team demands different working hours.

Creating a fully fledged production schedule in the call sheet

By adding scenes and banners to the Sets & Scenes section when you create a call sheet, you can build a complete production schedule, taking into account everything that happens during the day. The schedule starts at the start of the working hours you have set.

By using the navigation handle (the cross like icon at the far left of the banner bar), you can simply drag and drop banners and scenes to create the right order.

Updating your production schedule

You can update your call sheet, both before and after publishing to your team. If you have produced faster than estimated or are running late, and need to rearrange the rest of the day, simply click on Planning, find the correct call sheet in the list and open it.

Updating your production schedule is then simply a matter of rearranging the scenes and banners in the order you want. The update is immediate. AND! Do take a minute to A) write a note in the Unit Notes at the top of the call sheet to point out the changes, and B) send a message to your team that the call sheet have been updated using the Inbox.

Troubleshooting

If your production schedule looks strange, or doesn’t seem to work out, here are a few common mistakes:

  1. You have not set working hours, thus Dramatify don’t know where to start.
  2. You have not set production time on scenes. This will be apparent if only banners add production time.
  3. You have mistakenly set minutes and seconds (MM:SS, e.g 01:00) to scene/segment production time instead of hours and minutes (HH:MM:SS, e.g. 01:00:00).

 

NOTE! Set permissions Only users with Production Admin permission will be able to access the Admin mode in Call sheets and create and edit Call sheets. Learn how in the  article.

Top image by Wicked Sushi / Flickr (CC BY ND).

 

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Sign up now!

Creating call sheets

Creating call sheets

Creating call sheets

för mobile & print
Sign up if you haven't already!

Creating call sheets

Dramatify’s call sheets are the finishing point of an intricate web of linked content. If you have done the prep correctly, creating a call sheet accessible online, on mobile devices and in print will only take you a few minutes.

Where?

You’ll find published call sheets and archived call sheets by clicking on Call sheets in the sidebar meny.

To create or edit a call sheet, click on Planning. See below how to create and edit call sheets.

Before you start: Teams

In Dramatify you can shoot with up to five teams at the same time, each with their own call sheet per production day. You can also have a main team that only on a few shooting days uses a second unit and perhaps a third unit. You can add teams as you proceed with planning and scheduling. You do not have to set up everything at the start of the production.

You add, remove and edit teams by going to your Production page, click Admin in the upper left corner of the toolbar and then click the Edit menu in the right hand corner of the toolbar.

Production periods

Two ways of creating call sheets

To start working on your call sheets, click on Planning in the sidebar menu. On the overview page you will see what production days and teams you already have added – if any.

There are two ways of creating call sheets:

  1. The first time you click on Planning, Dramatify will ask you if you’d like to set up production days in bulk.
  2. The other way is adding production days and call sheets on the Planning > Days overview page.
STEP 1: Add a new work day

When you click on Planning, you get to the Days overview page. Here you can create a rough plan of prep days, travel days and shooting days – with or without dates – by going to the edit menu in the toolbar and clicking “Add new work day”. You add the production day number and, if you’d like, the date. You can also add dates later (see more below).

Add new workday

As you add production days, you get grid items for each team you added when you set up the production.

STEP 1.5: Call sheet types

Call sheet typesDramatify offers five types of call sheets. We have the traditional call sheets for shooting days, but also offers simplified call sheets for other types of days: preparation, transport, holiday and other.

The simplified call sheets have fewer headlines than shooting call sheets, and the simplified call sheets for preparation, holiday and other look like below:

The transportation call sheet type also hold the transport headline.

This means that you can not only have call sheets for teams on shooting days, but also on any other kind of day you need. This also makes it possible for you to create a team that only deals with scouting, prepping or set construction for instance. They get their own call sheet of when and where they should be and what they should be doing.

Preparation call sheet

Transportation call sheet

STEP 2: Adding call sheets

When you have added a production day or days,  you get grid items for each team you added when you set up the production.

Days overview grid

Click on each team to assign what they should be doing that day; prepping, travelling, shooting, holiday or other. You can also add a title if you want. If you don’t, the call sheet will show the call sheet type as the title.

Call sheet types

STEP 3: Adding standard working hours

In Dramatify, setting standard working hours for the entire production saves you a ton of time. You can always change working hours on individual days and teams, if you have a night shoot or staggered teams for instance. By adding standard working hours, you get:

  1. An automatic production schedule with times as you schedule your production, provided you have also added estimated production times in the breakdown.
  2. Working hours automatically added to the call sheets.

Setting standard working hours

To set standard working hours, click on the Edit icon and select Settings in the toolbar menu.

Planning-Settings

Add Unit Call / Start time and planned Wrap / Finish time. Click on the 12 h / 24 h button if you’d like 12 hour time with AM / PM.

Set working hours and radio channels

 You can later set individual working hours on each call sheet if you need to.

 

STEP 4: Adding radio channels

In the same form as standard working hours, you also add radio channels. You can add as many as you need.

In Planning, click on the Edit icon and select Settings in the toolbar menu.

Planning-Settings

Add as many radio channels as you need below the working hours.

Set working hours and radio channels

STEP 5: Start creating call sheets

Just click on the day and team for which you want add a new call sheet in the Planning > Days view.

 

The call sheet headline shows you production day, team and call sheet type. Should you want to change that headline, click on pen icon to edit.

Edit call sheet

STEP 6: Adding unit notes

Edit call sheet

To add unit notes, click on the pen icon. Unit notes are always open when your team read your call sheet, so here you should put any very important information that shouldn’t be missed.

STEP 7: Adding non-standard working hours

Edit call sheet

If you need to change the working hours to non standard working hours, click the edit icon to the right in the working hours box, and edit the working hours. Non-standard working hours will be displayed in red in the published call sheet to draw attention to them.

STEP 8: Health & Safety information

Health and safety information is important for the team’s well being. Add any pertinent information you need. If you do not add any text, the section will not appear in the call sheet.

Automatic addition of safety and security personnel

If you have added any staff as safety supervisor, safety representative and/or security supervisor, their names will be automatically added to the call sheet. In the digital call sheet, the information will be added to the Health & Safety section whereas in the printed call sheet templates, it is added to the call sheet header.

Health & Safety personnel

 

STEP 9: Adding unit base and medical emergency location

Locations are automatically added by linking scenes to sets and sets to locations. The easiest way to do this is in the breakdown. You can also link sets to locations by clicking on the set in the set list. More on working with sets.

Shooting locations are linked to unit bases and medical emergency locations. Just click on the location in the location list, and then on the pen icon on the location page. More on working with locations.

 

STEP 10: Adding scenes

There are two ways of adding scenes to a call sheet in Dramatify.

Scenes added during scheduling

If you have used our scheduling, the scenes and banners you have added to this shooting day will already be present when you open the call sheet for the first time.

In the call sheet, you can use the cross at the beginning of the scene slugs to change the scene order by simply dragging and dropping. The changes will be reflected in the scene scheduling.

Click the arrow to the right of the slug / scene header to open the scene and see which information you have linked to the scene during breakdown. If you want to change or add to any of this information, you can do that in the breakdown. If you want to remove a scene from the call sheet, simply click on the trash can.

You can also add more banners if you lik by clicking on + Banner at the top of the Scene section. As you see to the right in the banners, you can edit and delete banners.

Adding scenes straight into the call sheet

If you have not used the scheduling, you click on the add scenes icon (+ icon in the upper right corner of the “Scenes” headline) to add scenes. You can add scenes one at a time, or multiple scenes at once if they are in sequence. Drag and drop them in the right order, and add banners as you need.

A note on start times in the production schedule

If you have added segment and production times to your scenes, Dramatify will automatically start counting the time from the first work hour you have set, and add the start time of each scene or banner activity you have set.

If you DO NOT want any start times added to the call sheet Scenes section, DO NOT add standard working hours nor estimated scene time/length and production times in the breakdown.

 

STEP 11: Adding banners to a call sheet

When creating call sheets, you can add banners for any non-scene related activities to the list of scenes to create a production schedule.  It might be rehearsals, team transports, breaks or preparations. You can add them both in the scene scheduling (Planning > Scheduling) as well as directly in the call sheet.

You simply click on the “+ Banner” link in the upper left corner.

You can then add the banner activity text and the duration of the event in hours and minutes.

STEP 12: Adding cast calls

Cast calls are added in the Daily Cast scheduler.

STEP 13: Adding crew

Crew are added using the Crew scheduler.

STEP 14: Adding transport

All cast transportation is handled in the cast scheduler.

In the call sheet, you can add any additional transports, from crew transport to picking up cats or camera equipment.

STEP 15: Adding department requirements & notes

In the Department requirements and notes, you can add and organise what each department should be doing
and what they should bring and remember during the day.

Adding requirements

If you want to, you can delegate the adding of department requirements and notes so each department adds their own. This requires that you make the team members who should be doing the writing, into admins. Learn more how to do that in the article on Administering Team Members.

There you can also learn how to make a team member Head of Department. In the call sheets, that means that we automatically add their name and phone number to the department requirements. If the user is on mobile, that means one-click calling, texting, messaging and emailing.

STEP 16: Weather forecast

The weather forecast is added to your call sheet based on your shooting location. It displays general weather conditions, temperature, wind speed, sunrise and sunset. It offers a forecast 10 days ahead so if you publish your call sheets in advance, you will automatically have a weather forecast of the shooting day up to ten days ahead. The weather forecast is automatically updated every third hour.

Adding automatic weather forecast

On the call sheet edit page, in the middle of the page, you’ll find the weather report. To add the automatic weather forecast, just select the location you want the report for. If there is no locations in the dropdown menu, your scenes have no locations linked to them. Learn more in Working with locations to fix that.

Manual weather

You also have the option to add a weather report manually if you prefer that.

Troubleshooting

Should your published call sheet NOT include a weather forecast, please click and check the link/s to your shooting locations. Sometimes Google maps don’t have a street address in their database and you need to go to Locations > your location > edit location and add it through the map interface of your location, i.e. find your location on the map and click to make certain you get the correct GPS coordinates at the bottom of the edit location page.

STEP 17: Adding and change dates

If you have not yet added dates to your call sheet, and prefer to pre-produce your call sheets before publishing, you can add dated in two different ways.

Add one date at a time

Click on  Calendar  in the orange toolbar and get a great calendar overview. Use the Add to Calendar at the top to assign dates to production days. Here you can also move production days by drag and drop on desktop, and click and edit on any device, including tablets and smartphones.

Scheduling calendar

Add and change dates in bulk

Click on Days in the orange toolbar and you go to the grid overview. Click on the blue button “Edit days & dates”.

Scheduling. Bulk add dates to production days

In the form, select the second option “Start from a specific date”. Now you can add all production days, or a range. You also check which weekdays you want the production to run.

Bulk add dates to production days

 To create a gap, a non-shooting week for example, repeat the “Edit days & dates”, but this time start at the production day after the gap.
STEP 18: Publish and unpublish a call sheet

When you have added the information you need, you have two choices: Either keep this unpublished to the team, visible only to admins under the Planning menu or publish it to the team.

Leaving the call sheet unpublished, is great if you want to pre-produce call sheets and later add any last minute details and publish it closer to the production day.

To publish a call sheet

  1. If you want to publish your call sheet,  just click word “draft” at the top of the edit call sheet page.
  2. You can also, as you see in the second image below, click the edit icon on the call sheet edit page, check the Publish box and then save the call sheet.

If you haven’t added a date, you will be asked to. You can not publish a call sheet without a date.

Publish call sheet

Publish call sheet alt 2

To un-publish a call sheet

You can also un-publish the call sheet should you need to. Just un-check the “Published” box above and save the call sheet.

View which call sheets are published and not

Published call sheets are in a solid colour, and un-published call sheets are striped.

The overview page

Note: Archived call sheets

After the shooting day, published call sheets are automatically moved to the “Archive” tab, where you can find all past call sheets.

STEP 19: Announcing published call sheets

To announce to your team that you have published a call sheet, click on the Announce icon on the call sheet.

Announce call sheet part 1

Adjust the text if you like!  Write your message, and note that you do not need to link to the call sheet, it will be added automatically. Select your production in the drop down menu, then click save to send it.

Announce call sheet, part 2

Your message will now be shown to everybody in your production who are logged on to Dramatify,
but will also be forwarded to the email inbox of everyone in your team list, including team members that have been invited but who haven’t yet logged on.

STEP 20: Printing a call sheet

If you like to print your call sheet, either as a pdf to email or to print on paper, just hit the print icon. You can choose between two different call sheet templates – click the links to see a sample:

Print call sheets

Your printed call sheet will look like a traditional call sheet (but nicer) and not like a printout from the online version.

Trouble shooting

Here are a few problems you might encounter:

I don’t see any cast calls

Under Planning > Cast, you schedule your cast. You need to select a team and a cast call time for your cast to appear in the call sheet.

I don’t see any crew list

Under Planning > Crew, you schedule the crew that should be on set.

I don’t see any weather forecast

Select the location in the call sheet that the weather forecast should be based on. Click on Planning, then on the day/team and click on the edit (pen) icon.

I want to add head of department and contact information in Requirements

Click on People and select the person you want to add, click on the menu in the lower right corner and select edit. Under Permissions & Visibility > Visibility, check “Head of Department”.

I want to add Useful Contacts with phone numbers in my printed call sheets

Click on People and select the person you want to add, click on the menu in the lower right corner and select edit. Under Permissions & Visibility > Visibility, check “Useful contact”.

NOTE! Set permissions

Only users with Production Admin permission will be able to access the Admin mode in Call sheets and create and edit Call sheets. Learn how in the Roles and Permissions article.

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