Dramatify’s new iCalendar import feature enhances efficiency and mitigates risk for broadcasters, production companies, producers, cast, and crew by seamlessly importing events and schedules to Outlook, Google Calendar, Apple Calendar, and more.

In the fast-paced world of film and television production, time is of the essence. Managing schedules, ensuring everyone is in the right place at the right time, and avoiding miscommunications can be daunting. Enter Dramatify’s latest integration—iCalendar export. This new feature promises to be a game-changer for broadcasters, production companies, producers, cast, and crew by enabling seamless import of all their scheduled activities – from production meetings and events to call sheet banners – with their personal digital calendars.

The Power of iCalendar Import

Dramatify’s iCalendar import feature allows users to effortlessly import scheduled meetings, events, and call sheet details into their preferred digital calendars, including Outlook, Google Calendar, Apple Calendar, and more. This means no more manual entries, missed updates, or confusion about schedules. Here’s how it benefits each key player in the production ecosystem:


For broadcasters, maintaining an up-to-date schedule is crucial for smooth operations. The iCalendar import automatically synced all broadcast-related events, meetings, and deadlines. This seamless integration reduces the risk of scheduling conflicts and enhances coordination across departments, leading to more efficient programming and fewer errors on air.

Production Companies

Production companies often juggle multiple projects simultaneously. The iCalendar import feature simplifies this complexity by providing a unified view of all project schedules in one place. It ensures that everyone involved in the production process—from pre-production to post-production—has access to the latest schedule updates, thereby improving workflow efficiency and reducing the likelihood of costly delays.

Producers, production managers and coordinators

Producers are the linchpin of any production, responsible for overseeing schedules and ensuring everything runs smoothly. With the iCalendar import, producers can now have a real-time view of all scheduled activities, making it easier to manage their time and responsibilities. This feature allows producers, production managers and coordinators to focus more on creative and managerial tasks rather than getting bogged down by administrative details.

Cast and Crew

For cast and crew members, keeping track of call times, rehearsals, and shooting schedules can be challenging. The iCalendar import feature ensures that these details are readily available in their personal digital calendars. This not only reduces the chances of miscommunication but also helps in better time management, ensuring that everyone is well-prepared and punctual.

A Personal Schedule Risk Mitigation System

The new Dramatify iCalendar export/import feature is in essence a personal risk mitigation system, designed to minimise risk and financial losses by ensuring that your crew and cast members are consistently informed and updated about their personal schedules. Through the iCalendar feed import, Dramatify integrates various calendar and reminder functionalities, providing real-time notifications and alerts. By keeping users aware of their commitments, deadlines, and important events, the iCalendar import helps prevent missed meetings, vital on-set and call times, and other time-sensitive obligations that could lead to financial losses and an increased, costly production time.

Key Features

  • Real-time Updates: Automatically imports and updates schedules.
  • Alerts and Notifications: Sends reminders and alerts for upcoming time sensitive events if the user has that turned on in their calendar application.
  • Integration: Works seamlessly with multiple calendar platforms and devices.
  • Customisation: Allows users to set personalised alert preferences and thresholds for notifications.
  • Collaboration: Facilitates coordination and communication with teams and stakeholders to ensure alignment and awareness.

The new iCalendar import for broadcasters and production companies acts as a proactive tool to help individuals manage their time effectively, thereby reducing the likelihood of incurring unexpected costs or losses due to missed or overlooked commitments.

How It Works

The production is in control.

The production can at all times decide whether:

  • if a production should allow iCalendar imports at all
  • if a specific Day schedule should be public (Published) or kept private and unpublished to only print/pdf schedules.
  • if a specific Call sheet should be public (Published) or kept private and unpublished to only print/pdf schedules.

It’s easy to use!

Using the iCalendar import feature is straightforward. Here’s a quick rundown:

  1. Access the Feature: Log into your Dramatify account and navigate to the calendar section.
  2. Generate the iCalendar Link: Select the option to generate an iCalendar link for your specific schedule.
  3. Import the Link: Copy the link and import it into your preferred digital calendar application.
  4. Automatic Syncing: Once imported, your calendar will automatically sync with Dramatify, updating as changes occur.

Benefits of iCalendar Import

  • Real-Time Updates: Any changes made in Dramatify are reflected in your personal calendar, ensuring everyone is always on the same page. The time from posting in Dramatify to appearing in the user’s digital calendar depends on the calendar provider.
  • Improved Coordination: Seamless integration across different calendar platforms enhances coordination and reduces the risk of scheduling conflicts.
  • Time Efficiency: Eliminates the need for manual updates, freeing up time for more important tasks.
  • Accessibility: Easy access to up-to-date schedules on any device, anywhere, anytime.


Q: Which calendar applications are compatible with the iCalendar import feature? A: The iCalendar import feature is compatible with popular digital calendars such as Outlook, Google Calendar, Apple Calendar, and any other application that supports iCalendar format.

Q: How often do the calendars sync? A: The synchronisation frequency depends on the settings of your personal digital calendar. Typically, updates are reflected in real-time or within a few minutes.

Q: Can I import multiple schedules into one calendar? A: Yes, you can import multiple iCalendar links into a single digital calendar, allowing you to view all your schedules in one place. Dramatify provides one, personal link covering all your productions in Dramatify.

Q: Is there any cost associated with using the iCalendar import feature? A: The iCalendar import feature is included with your Dramatify subscription at no additional cost.

Final Thoughts

Dramatify’s iCalendar import feature is a significant improvement for production management. By ensuring that schedules are seamlessly integrated into personal digital calendars, it enhances efficiency, reduces the risk of miscommunications, and allows all involved parties to focus on what they do best. Whether you’re a broadcaster, production company, producer, or a member of the cast and crew, this new feature is set to make your life easier and your productions smoother.

For more details on how to use this feature, check out Dramatify’s FAQ on Calendar Import.


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