GDPR

Cast & crew consent is built-in!
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GDPR-consent – included in Dramatify

If your production company resides within the European Union, or employ any citizen of the EU, your production needs to be compliant with the European General Data Protection Regulation concerning personal data. The Dramatify platform is fully compliant and can save you a lot of work!

What does GDPR mean for you?

The GDPR legislation is vast and can feel confusing, but for companies, it boils down to ten points:

  1. Know what personal data you have, and why you have it
  2. Manage the data in a structured way
  3. Know who is responsible for it
  4. Encrypt what you wouldn’t want to be disclosed and design a security-aware culture
  5. Understand that GDPR is not “an internet thing” but cover ALL personal data that your company files in an organised manner
  6. Have recorded consent to handle personal data
  7. Be transparent about how you manage personal data
  8. Know that the individual has the right to their personal data
  9. Be prepared to show an individual all the data you have on them upon request
  10. Be prepared – expect the best but prepare for the worst

What is personal data?

According to GDPR, “personal data” is any information that can identify someone, from a name, an identification number, location number, an online identifier. Included is also information like IP addresses and mobile device IDs, and personal information that has been encrypted. “Sensitive personal data” includes data like bank account numbers and health information.

Consent to handle personal information – built into Dramatify

In a production, you normally handle a lot of this information since you need contact information to crew and cast, preferably a picture of the person, gender and nationality, food preferences and allergies, work schedules, In Case of Emergency contacts etc. If you handle it with Dramatify, each person you invite to participate in your production on the Dramatify platform needs to consent, which means you can be sure everyone on your team has signed the consent. Here is a sample of the consent text.

The difference between personal and production data

In Dramatify, we have separated personal data from production data to a large degree.

Personal data like contact information, profile image, food preferences and allergies, health information, union, gender, nationality, skills and other information resides in the personal profile.

Production data starts with required information such as which role the user fills in the production and includes production notes, contracts and releases,  if there are any individual meal cost settings, time reports, meal cost reports etc.

Normally, the production creates a membership for a cast or crew member (if one doesn’t already exist). The production may add personal information to a profile, before inviting the individual to take part in the production on Dramatify. When a user accepts an invitation for the first time, they “claim” their profile. This means that they from that moment on have complete control over which personal data exists in their profile. They can add, edit and remove information as well as delete their profile and account. However, someone thinking of deleting their account during an active production, is duly warned that it might cause them to lose payments, credits and other compensation of their participation.

Transparency

One of the core tenets of GDPR is WHY you have certain data. In Dramatify, it is clearly marked for each user WHY they should add certain personal data, or if they do not need to add any.

A good example is union information. In some countries, you are paid the same for a certain professional role, regardless of which union you belong to. Then you naturally don’t have to add union information. However, in other countries, a union membership in one specific union carries a higher wage than membership in a competing union. Thus, which union you belong to is vital for correct wages and you should add that personal information.

Compliant with Dramatify

By using Dramatify, your production information and your team’s personal information is compliant with GDPR. In your production settings, you can add the name of the person who is the Data Protection Officer in your company. That person does not need to be a member of a Dramatify production or have a Dramatify profile.

All of our technology and servers are hosted within the European Union, and we have best practise security measures. You can also review our Privacy notice and Cookie policy.

 

 

 

HIGHLIGHTS!

All invited team members must consent to personal data processing

Each individual is in charge of their personal data

Clear explaination of why personal data is gathered and processed

Each individual can at anytime close their account and delete their profile

Top image by Pixabay (CC0).

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WORKFLOWS

Drama

From screenplay import to semi-automatic call sheets and DPRs!

Entertainment

Enjoy our innovative rundown suite with tons of smart integrations.

Sports

Game on! Cover sports in the field with a premier mobile solution!

Talk Shows & Current Affairs

Easily collaborate from wherever your cast and crew are!

Factuals & Documentaries

3 different script formats, made for remote co-productions!

Social media, commercials & corporate video

Image-based scripts to easily express your vision!

Key features

Production dashboard

Everything at a glance across productions!

Automatic production updates

Automatic updates when critical details change, with the option of manual comments!

Cast & Crew Management

From interactive team lists to integrations with scheduling!

Rundowns for multi-camera

Integrated with cue cards, CuePilot, teleprompters and all our features!

Drama screenplays

Import/synch with Final Draft/.fdx, automatic script sides and automatic watermarking!

Image-based AV scripts

The perfect format for commercials, social media and storyboards!

Story shelf

Plan, store & bounce scenes - super useful from drama to big sports events!

Script breakdown

Smart script breakdown, including optional partial access for creative departments.

Shooting scheduling

Powerful scheduling integrated with cast DooD and all other scheduling features.

Crew Scheduling

Easy to use crew scheduling integrated with call sheets.

Cast scheduling

Smart integration with Daily Cast Schedule, DooD, stylists' scheduling & call sheets!

Semi-automatic call sheets

Integrated call sheets that writes themselves as details are added elsewhere. For print and mobile!

Catering lists - automagically!

Automatic catering lists per shooting day - including special diets & allergies!

Set design & Scenography

From auto set lists, images and breakdown to 3D files and set details!

Locations

With images, maps & automatic weather reports and much more!

Character management

Auto-lists with automatic statistics, booking sheets, stripboards and more!

Wardrobe

Inspo images, measurements, breakdown, wardrobe lists and more!

Makeup & Hair

Integrated makeup & hair functionality with looks, cleanface, makeup charts and more!

WHY DRAMATIFY?

Overview

A production tool for all your company's productions.

Saving time & money

How Dramatify minimise risk and saves your production time and money every day.

For Producers & Production Managers

Plan and track productions, the content, cast & crew.

For creatives

Smart, integrated tools for the creative crew, from ADs to wardrobe designers, set designers and makeup artists.

For crew

Find tools and information according to your role and access level in the production.

For cast members

How to use Dramatify for cast members, including actors, anchors and hosts.

WORKFLOWS

Drama

From screenplay import to semi-automatic call sheets - Dramatify helps you run a tight production.

Entertainment

Enjoy Dramatify's innovative rundown suite with a plethora of smart integrations.

Sports

Integrated features for both large event planning, and scripted and semi-scripted shows.

Talk Shows & Current Affairs

Plan, write and produce talk shows & current affairs shows.

Factuals & Documentaries

With 3 different script formats, start with the one fitting your project's particular needs.

Social media, commercials & corporate video

Use the same tools as the industry professionals for your productions.

Broadcasting & live streaming

Productions powered by Dramatify reaches millions of viewers a week. Join our growing list of broadcasters!

Graphic audio

From script breakdown to recording scheduling and cast and crew booking, we handle enhanced audio productions.

PLANS

Free plan

3 active users for basic drama & documentary pre-production.

Bronze plan

Starter plan for small productions & production companies

Silver plan

for up to 25 active users + unlimited productions, cast & crew.

Gold plan

MOST POPULAR with up to 50 active users + unlimited productions, cast & crew.

Platinum plan

for companies & broadcasters with up to 100 active users + unlimited productions, cast & crew.

Enterprise

Contact us for a custom deal that suits your needs!

Education

Free plans for professional industry schools & educations!

Resources

Quick Start Guide

Quickly get started with your production!

Add & manage team members

Add crew and cast members, set permissions & allow access.

Add episodes & work with series

The episode functionality is super useful - even for features!

Working with rundowns

How to create rundowns for multi-camera live & studio productions.

How to work with screenplays

How to import/synch with Final Draft/.fdx, write natively and work with updates.

Working with image-based AV scripts

How to make the most out of the AV scripts.

Working with script breakdown

How to breakdown your script regardless of script format.

Working with scene items

From props to vehicles - here is how to work with scene items!

How to schedule your production

Powerful scheduling integrated with call sheets and other features.

How to schedule crew

How to work with crew scheduling, integrated with call sheets, time sheets and DPR.

Working with cast scheduling

Smart integration with scene scheduling, Daily Cast Schedule, DooD, stylists' scheduling & call sheets and more!

Creating call sheets

Call sheets almost write themselves - for mobile and print!

Working with sets & scenography

Breakdown, link to locations, share images, 3D files, add props, scene items and continuity.

Adding & working with locations

With images, releases, maps & automatic weather reports and much more!

Working with cast, characters, wardrobe, makeup & hair

A walk-through of character lists & pages, scheduling, details, linking to cast and more.

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