Every production leaves a trail of people behind it. Great location managers. Reliable fixers. That one accommodation provider who saved the shoot at the last minute. The studio contact who always answers the phone.
And then the project wraps. The team disperses. The spreadsheet lives on someone’s laptop. And six months later, you’re starting from zero again.
That’s the problem Dramatify’s Production Contact Manager is designed to solve.
It’s not another address book. It’s a production-aware contact system that quietly builds long-term knowledge while your teams do their everyday work.
A production contact manager list that stays with the company, not the crew
In film, TV, video and broadcast production, teams change constantly. Freelancers come and go. Short-term contracts end. Entire productions wrap and disappear.
But your relationships shouldn’t.
Dramatify’s Production Contact Manager creates a company-wide contact list that stays with your organisation across productions. Contacts are collected automatically as they’re used in real projects, meaning:
- No extra admin work
- No separate data entry
- No “who worked with them last time?” emails
Suppliers, agencies, venues, accommodation providers and location contacts quietly accumulate into a shared knowledge base your teams can reuse again and again.
For C-suite leaders, that means continuity and reduced risk. For producers, it means speed and confidence.
Contacts connected to real production work
Unlike traditional contact tools, contacts in Dramatify don’t live in isolation. They’re attached directly to locations and assets, exactly where they’re needed during production. When a location is added, the relevant contact is added. When an asset is booked, the supplier comes with it.
From there, Dramatify automatically does the rest. Every contact added in a project becomes part of the company-wide contact list, making it instantly available to future productions without copying, exporting or chasing files.
It’s one of those features that feels invisible, right up until you realise how much friction it removes.
Why spreadsheets and corporate contact tools fall short
Many production companies still rely on a mix of spreadsheets, personal address books, and corporate tools like Google Contacts, Outlook or Teams. In theory, they work. In practice, they rarely survive real-world production.
Freelancers don’t always have corporate logins. Personal tools can’t be shared or controlled. Spreadsheets go out of date the moment someone forgets to update them.
By keeping contacts inside the production system itself, Dramatify avoids all of that.
Contacts follow production permissions, stay linked to real production objects, and remain accessible even as teams change. The system adapts to how productions are staffed, not the other way around.
Clear access, clear control
Production teams need flexibility. Management needs oversight. Dramatify balances both.
Contacts can be attached in projects by users with the right project access, while editing and permanent deletion are handled deliberately at company level. Company administrators control who can manage the shared contact database, ensuring consistency without slowing teams down.
The result is a contact system that feels easy on set and robust at board level.
Built into the wider production workflow
The Production Contact Manager isn’t a standalone feature. It’s part of the wider Dramatify ecosystem.
Because contacts are linked to locations, assets, schedules and reports, they naturally appear wherever they’re needed across the production workflow. That integration is what turns contacts from static data into living production knowledge.
All of it lives inside Dramatify, used daily by production companies and broadcasters to run complex productions with fewer tools and fewer handovers.
Frequently Asked Questions
Production Contact Manager
What is production contact management software?
It’s a system designed specifically for film, TV, video and broadcast production that stores suppliers, partners and location contacts in direct connection to real production work. In Dramatify, contacts are shared across productions and linked to locations and assets, not kept in personal or generic corporate tools.
How is this different from Google Contacts or Outlook?
Traditional contact tools assume stable teams and corporate logins. Production teams are fluid. Dramatify keeps contacts inside the production environment, applies production-specific access rules, and works across freelancers, short-term staff and long-running organisations.
Can contacts be reused across multiple productions?
Yes. Any contact added in a project is automatically included in the company-wide contact database, allowing approved suppliers and partners to be reused across future productions.
Who can edit or delete contacts?
Company administrators and authorised team members manage company-wide contacts. Project users can attach contacts during production, but permanent changes are handled at company level for consistency and control.
Can a contact include both a company and individual people?
Yes. Contacts can represent a company and include multiple people, reflecting how suppliers, agencies and partners typically operate in production and broadcasting.
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