DPR

Daily Production Reports – almost automagically!

Daily Production Reports – almost automagically!

Daily Production Report

Almost automagically!
Try it today!

Daily Production Reports – almost automagically!

How would you like to save 2-3 working hours a day on set? With Dramatify’s new Daily Production Report you can! While making sure your team don’t forget to report any important information, releases or incidents.

Being late with Daily Production Reports can cause your entire production to be shut down. With Dramatify’s new DPRs, it’s so fast you’ll never be late again!

Dramatify’s Daily Production Reports automatically gathers all the relevant information you and your team have added for the specific day, from scenes shot, location and talent releases to plate count and working hours, while at the same time leaving some information open to be manually added such as payments and health & safely incidents.

An almost automatic process

The Daily Production Report includes everything a DPR should. You easily adapt it to your production and production size. Several of Dramatify’s innovative features have been built to specifically support an almost automagic Daily Production Report. Naturally, you can delegate these tasks to other members of your production.

To learn about Dramatify’s Daily Production Reports in detail, please read the tutorial.

Smart signing

To make the DPR as smart as possible, we’ve even added a smart signing process where you can add exactly who should sign an individual DPR. Signers get a message in Dramatify (automatically forwarded to their email inbox) that they have a Daily Production Report to sign.

They either sign it, or reject it with a comment, to be corrected and re-submitted.

Dramatify Daily Production Report

Below you find an example of our DPR template. Note that in the digital version, files and attachments are accessible (clickable). It can also be printed on paper or as a pdf and sent to co-producers, investors, insurance and bond companies.

HIGHLIGHTS!

Cut down daily production reporting from hours to minutes

Automatically adds existing information to your report

Let's you fine-tune your report manually

Smart signing process with approval and rejection management

LEARN MORE:
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Top image by Bro. Jeffrey Pioquinto, SJ/Flickr (CC BY 2.0).

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Food list, food management & catering

Food list, food management & catering

Food list, food management & catering

Fastest way of managing food on set!
Sign up if you haven't already!

Food list, food management & catering

Here is how you create Dramatify’s automagical food lists, ready for your caterer. And, count plates, meal check out and in, as well as export meals and meal costs.

With Dramatify’s food list and food management, you get compiled food lists of how many meals should be served on set, the food preferences and food allergies of crew and cast, easy recording of meals consumed and meal times, as well as file export of all details to your payroll department.

STEP 1: Meal preferences in the production settings

Set your production’s meal settings by going to Production > Edit production (in the edit menu in the orange toolbar). You can also set the meal preferences when you set up your productions from the start.

In the meal settings, you can select:

  1. If your production offers meals at all
  2. How meal cost shall be handled if you offer meals

No meals offered

If you will not offer any meals, simply check the box at the bottom of the meal preference panel.

Handling meal costs

If you are offering meals, set which meals you generally will offer and how the cost should be handled for cast and crew. You can also always adjust meal cost settings on individual team members depending on how you negotiated their contracts.

The settings will be reflected in the .csv file export to your payroll department so they know if the meal is free, should be deducted for wages or should be taxed.

Meal production costs

STEP 2: Add individual meal cost settings (optional)

If certain individuals in your production should have meal costs settings that differ from the general meal cost settings, you can add them.

Go to People > (select the person whose settings you want to change) > Edit (in the dropdown menu in the lower right hand corner).

Here you can change settings for all meals and also indicate if the individual shouldn’t have any meals.

Individual meal settings

 

STEP 3: Add your food preferences and food allergies (optional)

In your personal profile, each team member, both crew and cast, can add their food preferences and any allergies.

If no food preferences are added, the default is “regular food”.

Individual food preferences and allergies

STEP 4: Who is getting meals? Cast and crew scheduling

Here is how you make sure the right people is getting meals on the right days:

Crew

In the crew scheduling (Planning > Crew), check all the crew that should be working specific days. The crew members will be automatically listed for meals UNLESS you have set “No meals” in their individual settings.

Crew scheduling

Cast

To make sure cast members get meals, they need to have a CALL TIME in the Cast schedule. That means that you can add meals for both shooting and non-shooting cast members. As with crew members, you can also set that individual team members shouldn’t have meals in their individual production settings (see step 2 above).

Cast scheduling

STEP 5: Adding snacks and extra meals

If you go to “On set > Food list“, you’ll see an automatically compiled food list of the cast & crew working and their individual food and meal settings.

You might also want to add meals for visitors and atmosphere cast (that is not handled on an individual basis in Dramatify).

Above the compiled food lists, you have buttons to add both extra meals and snacks. These are free text fields and you can add as many as you like, and also divide an order; i .e. order 5 regular extra meals, and 2 vegetarian.

Food lists

STEP 6: Viewing the food list / Catering Orders

Go to “On set > Food list” and you’ll see an automatically compiled food list of the cast & crew working and their individual food and meal settings, including all extra meals and snacks!

STEP 7: Counting plates and checking meal breaks

Go to “On set > Check in/out” and click on the meal that you are going to gather information about. Here you can do two things:

  1. Record meal break times
  2. Record who ate

Step 1 – Who ate and number of plates

Just click on “Now” to record that the individual is eating a meal.

If you want to record them checking out of working hours, the “Now” button time stamps the check out at that moment. As an alternative, you can also write a custom time in the time fields. Both a meal and the time you added will be recorded.

Step 2 – Record break time

When the break is over, click “Now” again to check in after the break, alternatively add a custom time stamp. Now both a meal and the break time will be recorded.

Note! To just record a meal, clicking “Now” once is enough.

Record meals

STEP 8: Exporting meal costs and meal break time

To export all working hours, meals and break times, go to On set > toolbar menu > Export. 

You can then download a .csv file of all working hours, break times, meals and how meal cost should be handled per individual and per meal.

Bon appetit!

Export meal costs

 

LEARN MORE: 

Top image by DC Central Kitchen / Flickr (CC BY ).

 

Ready to for more efficient production management?

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Sign up now!

DPR – working with the daily production report

DPR – working with the daily production report

DPR

Working with the daily production report
Sign up if you haven't already!

DPR – working with the daily production report

Dramatify makes your daily production report almost automatic by aggregating information that you and your team already have added to Dramatify, and then adding a smart signing function. Here’s how you create production magic with us!

Where do I find the DPR, Daily Production Report?

The DPR (Daily Production Report) is found under Production in the sidebar menu, then DPR in the orange toolbar.

Note! You need to be an Admin to see, and have access, to the DPR menu item. Regular team members do not see nor have access to it.

Find DPR

Before you start

You’ll find the core DPR functionality on the DRP list page which is the first page you arrive at when you click on DPRs in the orange toolbar.

DPR

Select workday

In the dropdown, you select which workday you want to create a draft for and then click the blue button.

A few things to take note of:

  1. The usage of the term “workday”: You can create a DPR for both shooting days and any other kind of workday in the production as long as they are scheduled in the list of workdays on the Planning > Days page.
  2. You will ONLY see today’s date and past dates if you have scheduled workdays for them, and if drafts haven’t already been created or reports submitted.
  3. If you want to make full use of Dramatify’s automatic DPR features, do not create a DPR draft until all meals have been checked, and all cast & crew have been checked out. You can add this information manually from the time sheet cvs export too, but of course you save a lot of time letting Dramatify do the work for you!It’s smart to make a habit of checking the automatically added information in the DPR draft before editing and adding new information. If some automatic information like time sheets, releases etc. is not in place, you can either add them (see below), or in the case of time sheets, wait for cast & crew to be checked out.To update with the new information, you must delete the draft and then create it again. This way you force a data update but do not loose any information since you haven’t stated adding any manually. To learn how to delete a draft, look at the last section below.

Signers

Below the dropdown, you’ll find the signers of the DPR and the option to add anyone who should sign a DPR. Simply find their name in the dropdown “Add a member that will be able to approve reports” and click “Add member“.

On each individual DPR, you can then check who should approve that specific DPR. This means signers can vary between different days and locations, or be the same for the entire production. Your choice!

SECTION 1: Getting the information in the DPR header right

The information in the DPR header is almost automatic, and aggregated from other sources of information you already have added during pre-production. If you’ve added the correct information, the header should be ready-made!

DPR header

However, if something is wrong or missing, here is a quick guide to where the various information can be changed:

# Information to change, go to then
1 Title Production Click on the edit icon beside the title
2 Day started Production Click on Settings in the toolbar. Day started is the first day of the “In production” date.
3 Est. End Date Production Click on Settings in the toolbar. Est. end date is the last day of the “In production” date.
4 Day X of Y Planning X = this is the day number of the workday, Y = the total number of scheduled days.
5 Company name and contact information Production company (find your profile (Me) in the top, and click on the dropdown arrow.) Click on the Edit menu and select “edit”.
6 Principals People For each person who should appear as a principal in DPRs, call sheets and on the Production page, click on “edit” on their profile card, then check “Principal Member” under “Permissions & Visibility”.
7 Status – thumb up or down On the DPR you are drafting Just click on the edit icon in the upper right corner of the header section to set status.
8 Days estimated Production Click on Settings in the toolbar, and then on the edit icon in the upper right corner. NOTE! The number of days given is NOT the same as in #4. Read why below! It can also be manually corrected by clicking on the section edit icon.
9 Days passed On the DPR you are drafting Automatic from the number of production days passed, but can be manually edited by clicking on the section edit icon.
10 Ahead & Behind On the DPR you are drafting Just click on the edit icon in the upper right corner of the header section to modify.

The difference between “Day X of Y” and Days Estimated

The number at the top of the DPR, “Day X of Y” , is dynamic and reflects the work day number out of the number of scheduled production days that you can see on the overview at Planning > Days. It is the same as the call sheet numbering. This number is usually automatic and you don’t have to do anything with it, even though there are a manual override should you need it.

In the lower, right hand side of the header, you find Days Estimated. This is fixed. This is not an automatic number, but one set in Production > Settings. Why is it different from the scheduled production days, and not automatic? In the best of worlds, everyone is always on target. But we all know that delays happens. With a set number of shooting days, we can also add information if we’re behind or ahead.

SECTION 2: Adding Times

The Times section is easy. Dramatify adds the teams you are using and automatically grabs crew call times. Just click on the section edit icon to add correct times for

  • first shot
  • camera wrap
  • last man out

If crew calls were delayed, these can be edited manually as well.

DPR times

SECTION 3: Locations

Locations is a completely automatic section where we grab the locations from the call sheet. They are in turn automatic through the links between scenes, sets and locations.

Should you by any chance shoot a scene that is not listed in the call sheet, you can update the call sheet by adding the scene. That means it will also appear in the DPR.

DPR Locations

Locations is a completely automatic section where we grab the locations from the call sheet. They are in turn automatic through the links between scenes, sets and locations.

Should you by any chance shoot a scene that is not listed in the call sheet, you can update the call sheet by adding the scene. That means it will also appear in the DPR.

SECTION 4: Scenes & shot status

Scenes shot

The Scenes & Shot Status section is semi-automatic.

  1. Dramatify automatically imports the numbers from previously filed reports and add them under “Previous”. These you can’t change.
  2. Dramatify automatically adds today’s scheduled scenes that have been status checked in the call sheet in the “Today” row.
  3. You then manually add the number of setups, added scenes, any retaken scenes and retaken pages as well as notes for today and previous days. If you add a note on the row for previous day, it will show on the DPR you are working on, not be transfered to any other day. To manually enter information, just click the edit icon in the top right hand corner of the section.
  4. Dramatify automatically sums up the information and when the report is signed, adds the total to the “Previous” row of next day’s DPR.

Scenes shot

NOTE! If a filed DPR is rejected (learn more below), you can also manuallt edit Scenes today, Pages today och Estimated scene length which otherwise is automatic.

SECTION 5: Media usage

Media usage

The media usage section is mostly manual. Click on the edit icon in the upper right corner of the section to add the cards used, footage description, audio description etc. Dramatify will then sum up your information and add it to the previous days media usage information.

Media usage, edit

Still shooting on stock? If you’d like to get a DPR that works for traditional film stock, let us know!

SECTION 6: Equipment & Tech notes

The Equipment & Tech notes is a completely manual section. Click on the edit icon in the upper right corner of the section to add a note. If you do not add a note, it will be presented as you see it in the signed report with “No notes added“.

Tech notes

SECTION 7: Health & Safety incidents & notes

Health & Safety incidents & notes is a completely manual section. Click on the edit icon in the upper right corner of the section to add a note. If you do not add a note, it will be presented as you see it in the signed report with “No notes added“.

DPR: Health & Safety

SECTION 8: Crew & Cast Time Sheet

This is one of the big time savers with Dramatify’s DPR. All cast & crew time sheets are added automatically from the time sheet log. Also note that only cast have automatic travel time, scheduled in the daily cast schedule.

Overtime hours and overtime notes is something you need to add yourself. The reason is that different countries have different regulation regarding overtime.

To add overtime and the reason for it, click on the edit icon in the upper right corner of the section.

DPR: Crew and cast

SECTION 9: Talent release log

The talent release log is automatic. Dramatify lists all cast scheduled for the day with a link to their release. If a release is missing, it’s indicated. You can add notes, for instance why a release is missing.

 DPR: Talent releases

If you want to check that all cast have releases, here’s how:

1) All cast but atmosphere

Go to People and click on Report in the orange toolbar. You see check marks under the headline “Legal” next to each cast member if you have added a personal release and/or a contract. Move the cursor to see if it’s a personal release (check mark with blue background), or a contract (check mark with white background).

If a release is missing, find the cast member’s profile card on People > Cast members, click the menu icon in the lower right corner of the card and select Edit. At the bottom of the page, you’ll find the release and contract upload.

2) Atmosphere cast

Atmosphere cast do not have access to Dramatify and is handled by casting. However, they are managed as a group in Dramatify. Go to Cast & Characters and click on Atmosphere. Click on the atmosphere group your cast member is part of. Here you can add and find all atmosphere cast members, their names, contact details and releases.

DPR: Atmosphere

DPR: Atmosphere booked

SECTION 9: Location release log

The location release log is automatic. Dramatify lists all locations scheduled for the day with a link to their release. If a release is missing, it’s indicated. You can add notes, for instance why a release is missing.

Location Release Log

If you want to check that all location have releases, here’s how:

Go to Sets & Locations, and click on Locations at the top. Find the location you need in the list. Here you can find one of three things:

  • No indication of a release
  • Information about a release missing
  • A linked release

To add a release, click on the location name, and then on the edit icon in the upper right corner of the location info section.

Location release

SECTION 10: Payments log

DPR: Payment section

The payments log is a manual section. Here you can add any payments you want to report, and snap a photo, a scanned document or an e-invoice to attach as a receipt. You can also add a buyer, i.e. yourself or the team member who made the purchase.

DPR. Payment information

NOTE! If all your payments are in one currency, Dramatify will sum the total. If you add several currencies, these will be presented without a total sum.

SECTION 11: Notes

The notes section is for any additional notes you want to add to the DPR. Just click the edit icon in the upper right corner of the section, to add a note.

DPR: General notes

SECTION 12: Signing the report

In the Signers section you find all the names you added on the previous list page. To select the individuals who are going to sign off on this particular report, click the edit icon in the upper right corner.

DPR: Signers

Just select the individuals who are going to sign off on the current DPR and save.

DPR: Signers

Now click “Lock and send for approval”. The designated signers will now  both get a message in Dramatify and an email to their email address that they should sign.

Signing messages

  • If all is good, signers just click “Approve”
  • If something is amiss, signers click “Reject” and add a comment to explain what is wrong.
  • Signers can also change an approval and reject the DPR with a comment if necessary.

DPR: Signers not approved

 

DPR: Signing Approve

DPR: Rejected Message

The comments allows you to change information or add missing information. You then click “Re-send for approval” at the bottom of the page.

DPR: Rejected Change

 

DPR list status

On the DPR list page, you see the status of each DPR at a glance. Approved reports are locked and can not be changed. Executive producers and producers (with Admin permissions) can read them, and you can print them as PDFs to send to co-producers, investors, insurers and bond companies.

DPR Reports

SECTION 13: Deleting a draft - a way to update automatic information

At the bottom of the DPR page, you can delete the current DPR draft.

If you want to update automatic information, you can delete a draft and create it again. However, if you have added any information it will be deleted.

LEARN MORE: 

Top image by Garry Knight /Flickr (CC BY 2.0) People in the image is unreleted to Dramatify.

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